6 Steps on How to Conduct a Formal Briefing in Workplace

(Last Updated On: April 19, 2021)

It needs to know how to conduct a formal briefing in the workplace. Thoughts of giving a formal briefing can cause panic on stage, but you should not be afraid to make a public presentation. The best thing to do is to be fully familiar with the topic of your briefing so that you feel comfortable presenting it. Familiarize yourself with the prospective audience, as well, to better anticipate and prepare them for the question. This article will let you know how to conduct a formal briefing in the workplace.

How to conduct a formal briefing in the workplace

Here are the useful steps

1. Study well

Learn your material well before giving your briefing. Knowledge about your topic helps you feel comfortable, confident in the project, and manage questions from the audience. Prepare notes on critical points at briefings and keep them available for quick reference.

2. Practice

Practice briefing in front of others until you are comfortable with the presentation. Ask trusted colleagues for their advice on how to improve the briefing. Test the front of a mirror or videotape to make sure that your expressions match your words and sentences. You make frequent eye contact with the audience and take a quick look at your briefing scripts or notes to make sure you deliver the briefing with ease and confidence.

3. Before the briefing

Get plenty of rest the night before your briefing. Dress up to the pros and cons of the briefing you are providing with your location and audience. Organize your briefing scripts and notes and put them in a neat folder or leather portfolio.

4. A good introduction

Get a deep breath and a drink before you start. Salute your audience and introduce yourself. Describe the topic, focus and purpose of your briefing. Depending on your audience and the nature of the briefing, tell your audience you are happy to answer the question during the briefing, or ask them to wait until the question is finished.

5. Pace

Present your briefing at a measurable, steady pace that allows the audience to follow both your sound and the visual aid that comes with it. Be careful to raise audience members’ hands to ask questions. Take a look at the various audience members of the room throughout the presentation to establish a rapport and to prevent yourself from rereading the script.

6. Conclude

Finish your briefing and ask if there are any questions. When you have answered all the questions, thank the audience members for their time and attention.