A business proposal email to the client is a great deal. Have you ever opened your least favorite client’s email, read it when it was full of anger, closed the email, and then the rest of the day (with no response)? Are you wondering if it’s not too direct? Or not giving enough guidance?
This article will give an overview of the business proposal email to the client.
Business proposal email to the client
All you need are some business email templates that you can use to get sales and referrals, ask for freebies, and deal with irrelevant communications. As your personal style changes, it’s good to create examples.
Here are six email templates for dealing with issues like bosses.
I don’t know you, but you should buy from me
Email-sending situations: You want strangers to pay you, but you don’t want to be a spammer.
Email motivation is a bit less nerve-racking than cool-calling ones, but you don’t want to spend time creating a personal email to a potential person just to get a one-word reply: “Unsubscribe.”
How to avoid Obviously, don’t send emails that look like it was sent to 10,000 people at a time. But there is a danger of going the other way – don’t write an email that looks really friendly and social and complimentary, and then goes back and forth softly, “and it’s only $ 400 per month!” It’s obscene and everyone hates it.
Ideally, you want to sound like a human and a peer who wants to do business with your potential client.
business proposal email to the client template 01
Dear [person’s name],
Hi, I’m on [Name], [Organization]. I don’t think we’re still together, but we’re both members of the [networking group].
I’m emailing you because I’ve worked with a proposal for the past year that I think might be appropriate for [your company] – it’s an [example: CRM software package] specifically for [your business type].
Compared to the top three suppliers on the market, we’re offering $ 300 a month cheaper, still offering all the features a small business needs. If I’m right that switching to us will help you save money, I can personally help you transfer.
(This may not be a match if you do not currently use CRM software, though we have an onboarding process for small businesses just starting out with CRM)
Thanks in advance for considering this, and I hope you meet one of the [networking groups] in person today.
Sincerely,
[You]
[LinkedIn Link]
[Physical address, you are the real company and sketchy not shown at all]
You’re not just a salesperson – always share your personal involvement in the product to showcase it – like, “I spent last year working with X” or “My team and I just launched version 2.0.”
Note that email may not be the best way to handle your cold sale. LinkedIn is often a worthwhile place, as everyone is there to do business.
Give me free stuff
The salutation of business proposal email to the client: You want to use an event space and you do not want to pay for it. You want a software package that is $ 250 dollars a month, and you don’t have any cash. However, you are not a non-profit. Why should you just supply things?
Requests for free things are usually a long shot – but that’s okay since the prospect of getting a “yes” stops at asking 20 event spaces in Freebie how can you increase your chances of success?
Just don’t want anything for free. In fact, try not to use the word “free” to “ask a business to” comp “you, or ask for an” in-time sponsorship “. Even better, ask a business to” collaborate “with you,” sponsor “, or Become a “partner”.
These types of pitches work better if you can offer something in exchange. You can suggest writing reviews for organizations on Yelp and other platforms or allow yourself to be used as a testimonial or for study before and after. The fact that you do not have a lot of money, energy, or influence as you are a “real person” really makes your suggestions more valuable.
“Can I give your software free?” Instead, give it a try.
Business proposal email to the client template 02
Hi [Software Founder]:
We are a startup that does [exciting and great stuff]. It looks like [the software] is right for our needs. Looks like you’ve thought about everything!
We are currently looking for investment, which is a somewhat extended process. Can you give us a 10-month extended free trial? At this point, we should be able to upgrade to the standard or premium version.
Thanks for considering it. However, I would be happy to review the software both on the [software site] and on our own blog. Let me know
Sincerely,
[You]
[Founder, Amazing Corps]
I’d like all the referrals, please
Email Situation: You’ve met someone at a networking event and you want them to send you business. By now, your whole relationship with him is a 10-minute chat when you wear a name tag and drink wine from a plastic cup. Not much to build.
But if you just gave a fairly standard chat where you each explained your business, one of you joked about a cheese plate and then you went ahead, starting immediately he would not send an email advising all of his clients to send it to you.
Instead, keep the email fine, light and friendly, and try to provide a useful resource – and then jam your pitch and links into your signature.
This puts your offer in front of him or her without making it random or forcing you to write a nasty reply email. When interested parties click on links in your signature, they feel like they are not checking you out, not that they are doing something annoying.
Business proposal email to the client template 03
Hi [Name],
[Networking Event] Pleased to meet you last night. I just wanted to send a quick email (and LinkedIn invitation!) To keep in touch.
Oh, and the website I mentioned that I thought was useful for you [URL]. Hope this works.
See you at the next event!
Sincerely,
You
[Company Name / URL]
[Tagline like describing a house? Call us first! ”]
[All your contact info]
[Another link to a specific offer, news articles about you, etc. Try to really break here]]
We are raising our prices
Email Situation: Your rates are reasonable – it is reasonable that no one ever complains or says no. Guess what That means it’s time to raise your rates.
Don’t make excuses for raising your rate. Don’t even give a reason. Don’t complain that rent is increasing or you are having trouble paying your bills.
But you don’t want to keep your clients out of the loop or out of the loop, so without enough notice, big expenses won’t increase and reward clients for their loyalty.
business proposal email to the client template 04
Dear [Client Name],
I am writing to inform you that as of [30 days from now to date], our rates will increase from [old rates] to [new rates].
However, to thank you for your long-standing relationship with us, [your firm] will become a grandfather and will be able to keep our bookings at the current rate up to [six months from now] – kicking off five months before the rate hike.
Thanks for helping us succeed, and we look forward to continuing to work with you.
Sincerely,
[You]
Can you stop this national mess?
Situation of business proposal email to the client: Your client is abusing you or your employees in the face. He makes unreasonable demands. He wants extra services without spending money on them and will yell at you if he doesn’t get them. You’re probably better off without him, but let’s try a warning shot first.
You must move this situation forward. Don’t do anything passive-aggressive, such as sending an email to the client to submit all future requests through the web form instead of calling them.
Don’t feel desperate to keep a client’s business. Don’t use the “I feel” language (“I think our working relationship is bad”) – you are not married to this person.
Do not put your own employees under the bus or ignore abusive behavior against yourself or your employees.
Instead, get straight to the point that there is a problem, the situation is not sustainable and you and the client may need breakup.
Don’t shrink back – Use email to force a phone call or a meeting in the office. Today. Tomorrow is the latest.
At the same time, give the client a face-to-face approach to shaping. He doesn’t have to apologize (though that sounds great). All he has to do is say, “No, let’s keep things that way. I had a bad day.
Business proposal email to the client template 05
Hi person],
I heard from [Tara, our top designer] that the next day we received an angry call from you. It is important for us to ensure that our projects are executed in accordance with our contract and to ensure that our employees are able to work in a harmonious and positive environment.
Schedule a phone call to talk about the workflow. It looks like you are requesting a few fixes that are not in agreement and our team is not allowed to spend this time. If this is the case, we can take you to the hourly billing system. If that doesn’t work out, we, unfortunately, have to remove ourselves from your projects.
Good this afternoon? I am available after 2.
Sincerely,
[Boss]
Note that this email does not, in any way, weigh them down, nor does the customer always suggest that they be correct.
It suggests that a contract is in force and the company will meet the terms of the contract. It also makes it clear that without this guy’s money, the company will be fine
That said, plenty of unattractive clients come back when you threaten them with unnecessary billing every hour or some other way to pay for their own absurdity.
I’m firing you as a client
Email Situation: Your client continues as a donkey.
Don’t keep awful clients. Is your business dealing with jerking? Did you dream of going to college so you could hate the people behind you so you were despised?
Didn’t think
Even if you only spend a few hours a week actually interacting with a bad client, how many hours do you spend on that person? And running the conversation back and forth in your head?
Even if you’re desperate for business, shooting a client can still be the right move – it will free up bandwidth in the quest for new clients The opportunity to do business with free jerks is costly; It takes the power you can use to detect nonzarks.
Don’t rush to “explore the possibility” of a break-up. Don’t talk about how you feel. Don’t lie or avoid it (“We only have many clients, so we’re cutting back – nothing personal!”).
Ladies are up. Do not attempt to argue or change your opinion on behalf of the client Do not list the client’s sins. Don’t try to get the client to agree with you about how wrong he is. And do not provide a referral.
Be concise, carefree, and unforgettable professional. Simply say, “I’m writing to finish our contract” or if you want something better: “I’m stepping down as your accountant”
Return any money the client has given. Keep it classy – if any questions come up, give them money, and come out clean.
Business proposal email to the client template 06
Dear [awesome client],
Unfortunately, I am writing to let you know that our system is not working and that we are ending our professional relationship.
I’ve attached your [February bookkeeping] to date, and I have all the documents that might be helpful to my next [bookkeeper]. I’ve also refunded your February lender payment.
I wish you success in your future endeavors.
Sincerely,
[You]
Enjoy your jerk-free business now!
Including the best [insert product or service]. We are proud of our satisfied clients and look forward to many years of working together.
If you have any questions about our [Insert Product], we invite you to call us immediately at [Insert Phone Number] and we will be happy to assist you.
Once again, thank you for your business.
Regards,
[NAME]
Examples of event invitation emails
Subject line: You’re invited to our webinar on Local SEO for Small Business
Dear dear
You are invited to join our free local SEO webinar to learn how you can get more traffic to your website. This is just a special webinar for our valued customers.
Using search engine optimization (SEO) today is critical to ensure your business is appearing on Google. Increasing your visibility online will translate to more customers at your front door.
Our SEO expert Chris will spread our marketing experience in an hourly webinar that can help any local small businessman control the results of their search engine.
Date: Thursday, April 11
Time: 1:00 pm EST
We will discuss:
Five Pillars of Local Search Engine Optimization
How to use online directory to improve your ranking
How to create your keyword strategy
How to use ThriveHive to find new insights
… And more.
Sign up now! If you can’t attend this webinar, be sure to check out our ThriveHive Resources page for additional tips and information.
Hope to see you soon!
Regards,
Jason
An event invitation email template
* Subject line: You’re invited to [event] *
Dear [Name],
You are invited to attend [Event Name] [to briefly describe the value of your event].
[Determine the problems your attendees are facing and what solutions you offer] [Include information here if your event features an industry expert].
[Date] / [time and time zone] / [space] / [applicable cost]
We will discuss:
[List 3-5 benefits your attendees have from the event [
… And more.
Sign up now! If you can’t attend this event, be sure to check out [special offers] for additional companies.
Hope to see you soon!
Regards,
[NAME]
Examples of special discount offer emails
Subject line: Redesign your website for Website 29
Dear dear
As a valued customer of ThriveHive, we would like to offer you exclusive deals in January. At just $ 20, ThriveHive will help you redesign your website to optimize lead conversion for your business.
We hope you take advantage of our special offers. This is a great opportunity for your website to work for you.
As always, if you need any assistance, do not hesitate to contact us by emailing [email protected] or by calling (617) 306-7177.
Thanks
The ThriveHive team
Special discount offer email template
* Subject Line: [Overview of Offer] *
Dear [Name],
As a valued customer, we would like to offer you a [Special Offer Offer] with a [state time offer period].
We hope you take advantage of our special offers. [Describe the unique value of your offer]
As always, do not hesitate to contact us if you need any assistance by emailing [your email] or calling us directly [your phone number].
Thanks
[NAME]
Examples of new product or service update emails
Subject line: Our latest offer for your account
Dear dear
We are excited to introduce you to the latest enhancements to your ThriveHive account based on the advice of our valued customers.
Auto-
If you want to have a custom autoresponder for your lead, you’re about to treat! We are rolling out a new feature for automatically sending emails to your leads when they fill out a web form on your website. Contact our HIVProS and ask them to be one of the first to sign up for this new feature and use it!
We hope these changes make ThriveHive more efficient for you. If you have any questions or more we can do to help you achieve your marketing goals, get in touch!
Regards,
The ThriveHive team
Email template to update new product or service
Subject line: Our latest offer for your account
Dear [Name],
We look forward to introducing you to our latest [brief outline of a new product or service] [[Give a brief description of your new offer and bold or underline any key points]. [Describe the benefits of your new offer] [Tell people how to get a new offer].
[Closing comments on new offers] If you have any questions or anything else we can do to help you [target your audience], please contact [insert contact information]!
Regards,
[NAME]
Examples of transactional emails
Thank you for your purchase example
Subject line: Thank you for your purchase!
Dear dear
On behalf of ThriveHive, I would like to thank you for integrating ThriveHive’s guided marketing services with your business. We sincerely hope that you continue to enjoy Thrive and use it to help streamline and optimize your marketing.
If you have any questions or if we can help you further, please feel free to email me or call (617) 396-7177.
Check out our marketing resources, including our latest e-book “Local SEO Guide” offers.
I hope to hear from you soon!
Thank you again
Jason
Thank you for your purchase template
Subject line: Thank you for your purchase!
Dear [Name],
On behalf of [your business name], I would like to thank you [for buying / using your product/service]. We sincerely hope that you enjoy [the name of your product/service] and use it at [the unique selling point of your product/service].
If you have any questions or if we can help you further, please feel free to [enter the communication method].
[Promote any upcoming events / new products or services / related products/services].
I hope to hear from you soon!
Thank you again
[NAME]
Examples of confirmation emails
Subject line: Your account information
Dear dear
Thank you so much for signing up with ThriveHive. We are very happy to work with you. Review the details of your trial signup below.
Here is the information you need to access your ThriveHive account. You may want to print this email for your personal records.
Your account information
E-mail address: [email protected]
User ID: XXXXXXXX
Account number: XXXXXX-XXXX-XXXX
Questions or comments?
Call us at (617) 396-7177. You can also email us at [email protected] and we will get back to you soon.
Thanks again for choosing ThriveHive!
Regards,
The ThriveHive team
Confirmation Email Template
Subject line: Your account information
Dear [NAME],
Thank you very much for [ordering/signing up / shopping/purchasing] including [your business name]. We are very excited about [working with you / subscribing to you]. Review the details of your [transaction type] below.
Here is the information you need to access your [your business name] account. You may want to print this email for your personal records.
Your account information
[Enter relevant transaction information]
Questions or comments?
Call [me / us] at [phone number]. You can email [me / us] at [email address] and [me / us] will be back to you shortly.
Thanks again for choosing [your business name]!
[NAME]
Examples of testimonial request email
* Subject line: We want to hear your story! *
Dear dear
We hope you enjoy your experience with ThriveHive. We appreciate the ThriveHive Marketing solution for integrating with your business and we hope we can help improve your business.
Your feedback means a great deal to us, we would appreciate your feedback. With your permission, we would also like to share our insights about our guided marketing solutions with potential customers.
Please reply to this email with your story. Feel free to write whatever you like, but we’ve included a few questions that you can use as a guideline.
What was the reason you went to us?
What is your unique feature about our product/service?
What results have you gotten when buying this product / using this service?
We appreciate your time and thank you again for your business.
Regards,
The ThriveHive team
Certificate Request Email Template
* Subject line: We want to hear your story! *
Dear [Name],
We hope you enjoy your experience with [insert your product/company name]. [Add a specification about your business or customer to personalize email].
Your feedback means a great deal to us, we would appreciate your feedback. With your permission, we would love to share your insights about our product/service with potential customers/clients.
Please reply to this email with your story. Feel free to write whatever you like, but we’ve included a few questions that you can use as a guideline.
What was the reason you went to us?
What is one particular feature that you love most about our product/service?
What results have you gotten when buying this product / using this service?
We appreciate your time and thank you again for your business.
Regards,
Email request
Subject line: Your opinion is plentiful
Dear dear
We hope you had a great summer and the season has boosted your boat buying business. We appreciate your confidence in ThriveHive and we will continue to provide you with quality service and guidance. Online reviews are an important part of our business so we receive your insightful feedback and continue to provide the best service to our customers.
We’d love for you to share your comments with us by leaving a review on Yelp.
ThriveHive welcomes unbiased and informative reviews. If we do not meet your expectations, we would like to take this opportunity to correct any issues we have raised and to do what we can to continue maintaining our relationship with you.
Thank you for your continued patronage of our business and we look forward to hearing from you.
Regards,
The ThriveHive team
Request email template
Subject line: Your opinion is plentiful
Dear [NAME],
[A personal greeting] We appreciate the confidence you put in [your business name], and we will work hard to help you [describe your purpose]. Online reviews are an important part of our business so we receive your insightful feedback and continue to provide the best service to our customers.
[We’d love for you to share your thoughts by leaving a comment on the link to your site or platform], such as your recipient’s wish to leave a review on Yelp and Google Maps].
[Your business name] welcomes the impartial and informative review. If we do not meet your expectations, we would like to take this opportunity to correct any issues we have raised and to do what we can to continue maintaining our relationship with you.
Thank you for your continued patronage of our business and we look forward to hearing from you.
Regards,
[NAME]
Email Newsletter Example: Blog Post
Subject line: Weekly blog post roundup
Dear dear
Here’s what we’ve been working on for the blog posts this week. Whether you re-read your favorites or catch up with the ones you missed, we hope you enjoy them!
Types of Blogger Collaboration for Small Business Owners
Written by: Melissa Kyoto
When a blogger or social media influencer is compensated in some way for writing content in their own voice and posting it on their blog and/or social media pages, this is considered sponsored content. Different types of sponsored content require different time, effort and consideration for both you and the blogger and serve different purposes. There is some sort of collaboration with bloggers for sponsored content.
Read the full post.
4 Local Link Building Strategies for Small Businesses
Written by: Ronnie Diver
Did you know that you can use the community you want to create backlinks to your site? Using a concept known as local link building, you can get backlinks from working with other local businesses, website owners, and companies. In this post, we will explain how to get these backlinks from your community to improve the SEO on your website.
Read the full post
There are three types of influencer marketing campaigns to promote your small business
Written by: Melissa Kyoto
If you are thinking of reaching out to a blogger or social media influencer for help, you may be unsure of the best path to take. Here are bloggers and influencers who can help you find the word about your small business and offer directions around each type of “ask” offer.
Read the full post
Thanks for using ThriveHive as a source we hope you can apply some of these tips!
Regards,
The ThriveHive team
Email Newsletter Template: Blog Post
Subject Line: [Frequency] Blog Post Roundup
Dear [Name],
Here’s what we’ve been working on for these [periodic] blog posts. Whether you re-read your favorites or catch up with the ones you missed, we hope you enjoy them!
[Enter the title of the hyperlinked blog post at the blog URL]
Wrote: [Author’s name]
[Blog post image] [first paragraph or quick snippet]
Read the full post [hyperlink to the blog post]
[Insert up to 3 blog posts]
Regards,
[NAME]
Email Newsletter Example: Upcoming Events
Subject line: Don’t miss upcoming events!
Dear dear
Here at ThriveHive, we are committed to providing small business owners like ourselves the opportunity to continue learning, grow your network, and engage with the community. As valuable customers, we want to let you know about our upcoming events.
November 1st: Lightning Night: Social Media and Tiny Biz
Four successful small business owners share their social media strategies with challenges, successes and learning on the way.
Where: Quest Pavilion Building 259 Heston Boulevard Boston MA 02332
When: Tuesday, November 1, 6 p.m.- 9 p.m.
Learn more details and register here
November 16: ThriveHiveDrive
Our annual Thanksgiving Food Drive is almost here! Bring one or two items to donate, collect distribution bags, and meet fellow small business owners!
Where: Thrivehive Headquarters 222 Third St. Cambridge MA 02131
Learn more details and register here
We hope to see you there! Feel free to answer questions about these events!
Regards,
The ThriveHive team
Email Newsletter Template: Upcoming Events
Subject line: Don’t miss upcoming events!
Dear [Name],
Here at [your company name], we [customer personalities] are committed to continuing to teach as we are, developing your network, and providing opportunities for community engagement. As valuable customers, we want to let you know about our upcoming events.
[Event date]: [event title]
[Event overview]
Where: [location]
When: [day, date, time]
Learn more details and register here [link to event page]
We hope to see you there! Feel free to answer questions about these events!
Regards,
[NAME]
Whether you use these 13 small business email examples directly or as a guide for creating your own email messages, we hope you find the right approach for your business and marketing activities.
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