how to welcome employee on first day

10 Steps: How to Cordially Welcome Employee on First Day

(Last Updated On: September 20, 2021)

How to welcome an employee on the first day? We all know how stressful the first day at a new job can be, not just for the new hire but also for the employer. Aside from teaching someone a new job, the employer is also required to assist him or her in adjusting to a new corporate culture and working environment.

You can transform the normal first-day employee fear into real excitement with little onboarding planning. Making a positive first impression will not only help your employee feel prepared for their new job and duties, but it will also make them feel at ease and welcome at your company.

How to welcome an employee on the first day?

Are you stumped as to where to begin? We’ve put up a list of ten things you can do to get ready for your new employee’s first day on the job. Let’s find the following suggestions to find answers on how to welcome an employee on the first day?

1. Make an activity plan

Having a scheduled team activity on the first day is a fantastic approach to make a new employee feel welcome. Here are a few suggestions:

  • Host a catered lunch or a potluck where everyone brings a dish to share.
  • Take the group out to a favorite neighborhood restaurant.
  • Throw a happy hour after work.

This kind of event may help your prospective and current workers get to know each other in a more open, relaxed setting, allowing them to form strong bonds and cooperation channels.

2. Make a company-wide welcoming announcement on your first day.

Send a welcome announcement to the rest of the organization before the employee arrives. Some basic information about them should be included in the announcement:

Personal information, such as preferred activities or cuisines, will be worked on by Name Title Team.

Employees may then quickly identify if they share the same interest or experience, which can help break the ice.

3. Make the paperwork for the first day as simple as possible.

Formalities on the first day can be onerous, especially when there is a mound of onboarding documentation to deal with. Instead of wasting time filling out form after form, have your employee electronically sign their papers.

This not only saves time but also puts all of the required papers in one location for future reference. Have your new hire fill out these forms online on their first day, or even better, before they start!

4. Assign a mentor to each student.

Set up each new employee with a buddy or mentor on their first day; this will make them feel more at ease and encourage them to ask questions.

These might be huge questions like, “How do I finish this task?” or minor ones like, “Where is the greatest spot to grab lunch on this block?” A mentor can assist the employee in assimilating into the culture much more quickly.

5. Set up their environment

Make sure someone is there to meet the employee at the entrance on his or her first day. Also, make sure their place is prepared for them, which includes:

  • Computer/ Laptop
  • Phone
  • Email & network access
  • ID Card
  • Office supplies
  • Company Handbook
  • Software access
  • Visiting Card (Optional)
  • Some sort of welcome accessory

This step demonstrates to the employee that he or she is a top priority and a valuable part of the team. It also aids in the immediate resolution of many logistical difficulties, allowing their first day to be meaningful and productive.

how to welcome employee on first day

6. Provide a comprehensive training program

While most elements of starting a new job are stressful, taking on additional duties is likely to be at the top of the list. You can alleviate your new workers’ first-day nervousness and make them feel prepared and motivated for the task ahead of them by providing a clear, complete training program.

7. Provide a directory of employees

Giving your employee a staff directory can help them get more familiar with their coworkers and feel more at ease presenting themselves. A handy alternative is to use an online, up-to-date personnel directory. This will also assist them in directing their inquiries to the appropriate individuals.

8. Check-in

Make sure to offer the new recruit an opportunity to ask any lingering questions at the conclusion of the week. This time might be stressful, but keeping in touch with them can help them feel supported and adapted.

9. Hand out a welcoming present

Everyone enjoys receiving presents, so consider giving the new recruit a token of your appreciation, such as:

  • T-shirts and coffee mugs are examples of company swag.
  • Company souvenir, flyer, and brochure
  • Pens and notebooks are examples of office supplies.
  • A map depicting the finest lunch places around the office.

10. Express your zeal

Make certain you’re excited about your new hire. You want them to know that you’re excited to collaborate with them. There are many ways to demonstrate your joy on an employee’s first day, whether you use one of our suggestions or create a new first-day employee ritual that is unique to your organization and culture.

I hope these suggestions will help you to get close to find your way for how to welcome an employee on the first day.

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