Polite Follow up email Sample – How do you Ask for Next Steps in email?

(Last Updated On: August 29, 2019)

A polite follow up email sample can increase job success rate. One of the important things you should do when looking for a job is to follow and follow up on the jobs you have applied for. Whether it’s after a job interview or even when you’ve never heard of a job, a prompt, polite and personal follow-up note, or email message will always make a good idea and help you keep track. Read on for some great follow-up letters and email tips and samples.

Why polite follow up is important

A follow-up note or email message performs many tasks. First, a thank you note sent after an interview or a phone call shows good etiquette. Furthermore, sending a note after the point of contact is an opportunity for you to mention what you forgot to say during the call or meeting, and give a quick review of why you are most suitable for the position.

Follow-up messaging is another reason to help a hiring manager remember who you are. Even if you do not get this specific job, another one can come and hopefully, the hiring manager will think you through and already have your contact information in hand.

Be sure to collect names and contact information for everyone involved in your interview process. A polite follow up email sample can increase job success rate.

But it’s not just after the conversation that you can send a follow-up letter. You can also send someone to check the status of an application – doing so shows your interest in the position as well as your ability to take the initiative. This can help give your biography or application a second look if it goes away for any reason. Also, if you spend some time after your interview and you have heard from an employer, a hiring manager, or someone who has interviewed you, you may want to send a follow-up note.

Key to include

Of course the most important thing is to say thank you in your note, whether it be for an interviewer’s time or an appointment for a recruiting manager to check the status of your application. There is much more you can do depending on the occasion of your note. Here are some more details to include:

Polite follow up email should be

  • In short
  • Private
  • Fun
  • Offer something of value

A great follow-up brief

Nobody has time to read through their email inbox. A polite follow up email sample can increase job success rate.

If someone has already read your first email and decided not to respond, and you still have to force them to read one more big message … yes, it won’t win you a new client.

Also, remember the reason why you are following up first – not to sell your product on top of your product again, to remind them of the initial message they didn’t reply to.

It keeps the most important information – in the previous email – at the very beginning of the message. This will help you to find the reason you are likely to pursue and find the original email if needed.

The message is only three sentences long (36 words to be exact), but it sounds encouraging and gives the recipient all the information you need to remember why you’re first following. It’s pretty great.

How to Write a Follow Up Email to Client

How to Write a Follow Up Email to Client

Your follow-up email is private – and fun

To return to that unusual follow-up example I mentioned earlier in several paragraphs – its robotic, unnatural tone is very easy to modify.

Just mentioning your prospect’s name, the name of their company, and the fact that they actually did the last time they contacted them would work wonders for your follow-up strategy.

A message like this instantly alerted me that a sender cares about who I am and what I’m doing, and I’ve probably responded to their response.

Follow them can be annoying by nature too, so don’t be afraid to recognize that in a fun way.

This message is also great for another reason: it provides a shortcut for the recipient to take. Let’s talk about it.

Include decision shortcuts

So the last example might be a bit of an overkill, but having a quick reply shortcut (instead of a regular call-to-action) is a great strategy for using your follow ups.

Here’s what it means here

A polite follow up email sample can increase job success rate. People often don’t reply to your message for two reasons:

  • They are very busy
  • They are not interested

When you are following along, your main goal should be to get the answer. Even if the answer is a brilliant “Don’t send me a message” again, it’s a valid result: You can now spend that energy elsewhere.

A reminder of who you are

It is quite possible that your interviewer spoke to dozens of people. Or, perhaps hundreds of your emailed biographies have found an employer. Please provide some details to give to the person you are emailing in the context.

You could say things like “We talked about the role of marketing coordinator last Wednesday” or “I submitted my application for a sales position earlier this month”.

Make it easy for the interviewer to remember that this is very important, because he or she may not have time to look at you.

You both share some interest or details that you can mention in your own letter. If an interview is not yet involved, just move on to the next bit of information.

Why you are a good candidate

Give a quick overview of why you would benefit the company and what position you would like to bring. Don’t do this long review of your life story, just hit the high points you would like to consider interviewing or hiring manager.

Details you initially forgot

Did you forget to include an important point in your original application? Or did you flop when answering a question on your phone screen? A follow-up note is a good place to address these issues. Rearrange your answers so you can say what you said in the application or interview.

Polite follow up email sample

Subject: Thank You – Jane Doe, Audiologist

Dear Mrs. Jones,

Thank you again for meeting with me yesterday to discuss opening an audiologist at your clinic Thank you, I was very impressed by the office and staff. All I can say is that Audiology Associates is a true team environment and I would love the opportunity to join you.

I bring to the table something other than encouragement – for example, I have seven years of experience working as a licensed audiologist, and have a current Hearing Aid License as well as a doctorate in audiology (AuD). I have extensive experience in leading and training teams, doing diagnostic testing, and mentoring patients, who have referred to this role as essential.

If you have any questions or would like a list of references, please let me know.

Thank you for your consideration.


I know

When to follow up

Time tracking plays a big role in the following notes. Thank-you notes for following an interview or phone screen should ideally be transmitted within 24 hours of contact. If you do not hear back after a few days or a week, you may want to send a brief and polite email asking if there is any update on the hiring process.

Offer something of value

Sometimes it will take up to a few weeks to receive a response. In that case, don’t be afraid to add something new to your next follow-up.

Maybe you’ve published a new blog post on a relevant topic – or a new feature. Use this as a way to be ashamed of answering quietly without being too aggressive about your prospects.

Make sure not to go too short (meaning not to mention a possibility that you did a free test for the fifth time in a row).

Great follow-up writing is not easy. Sometimes the primary email is strong enough to call it a day after it gets stronger. Prevent it!

Hopefully, some of the above tips and examples will be enough to improve your followups. The most important thing to remember about cool emails is this: You are messaging real people and their time should always be respected.

interview follow up email sample

Interview follow up email sample

Take away

This can be helpful if you ask during an interview about the appointment timeline here. (If the company interviewed you in March, they said they had no decision by mid-April, so stop sending your note until then.

The road to successful cold email promotion is solid. One of the strategic hurdles to overcome is the decision to follow the use of email samples after you receive no response

Some recent studies have shown that if your first email is unanswered, there is still a 1-in-4 chance that answers follow expectations. But according to YESWAR, over 70% of cool email campaigns will stop after the first email.

Which means if you don’t follow through, you’re losing a big part of your business. A polite follow up email sample can increase job success rate.

At 21, Jason Zook of IWorkshirt fame has long tracked over 2,000 contracts he has made via email, and realizes that more than 75% of it was time to follow up.

Let’s go again: there is already a decent chance people will respond to your follow ups, they have a better chance of closing a deal after they reply, and most of your competition doesn’t.

The need to follow up on cool emails is undeniable.

You should use the same techniques when writing the primary email for proper followup writing, keeping references to semi-obscure kung fu movies aside.

So make it as easy as possible for people to reply by incorporating their answers into your template.

Completing a question about agency direction will prompt your prospect to answer yes or no with a concrete answer: ‘Yes, we have decided on another strategy’, ‘No, we still want’

Related: Multitasking Interview Questions Examples in regards to Workplace

interview follow up email sample

Interview follow up email sample

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