If you want to avoid workplace hassles about using your phone, you should be aware of the dos and don’ts for your cell phones at work etiquette.
This article will give an overview of common cell Phones at Work Etiquette that everyone should follow.
Jacqueline Whitmore, a business etiquette specialist and founder of Palm Beach Protocol School, knows the best ways to handle modern phone etiquette in the workplace.
10 Common Cell Phones at Work Etiquette
We talked with Jacqueline to outline the top nine tips every employee should know, especially if you work in a conservative, corporate office.
1. Keep your phone out of sight
Your workplace environment will ultimately decide how you keep your phone in plain sight, Jacqueline notes that most employees will have to put their phone in their coat or bag, which is one of the common cell phones at work etiquette.
However, for employees who want to keep an eye on parents and their phones at all times, Jacqueline says it’s okay to keep them at your desk but to make sure they are quiet.
2. Text is minimal
In this day and age, lessons are inevitable in our society. We text all the time and anytime, however,
Jacqueline mentions that while some people use their personal cellphone for work, it is difficult to know what and how personal text is related, which is one of the common cell phones at work etiquette.
“Depending on your position in the organization and what is going on in your life,” Jacqueline says of how much you can do at work. “But I don’t want my boss showing me text all the time because it looks like you’re not doing your own thing.
Some people are doing business on their phone, but this is a conversation you should have with your boss so they know if you are using your phone for personal and work use. “
3. Remove private calls from your desk
If you need to make a personal phone call or answer any that you need to answer, the first rule of thumb is to step away from your desk or excuse yourself from a meeting, which is one of the common cell phones at work etiquette.
If you need to get away from the meeting or desk, Jacqueline advises to keep it as short as possible.
“Some people work in a big office without a divider, but others may have their own office or some privacy,” Jacqueline explained. “I recommend everyone to walk away or if you have an office, you should just close the door and take the call.
If you can’t go anywhere else in the office then you have to walk outside or go outside the lobby area. “
4. Put your voice down
When we talk on the phone, we often shout because our volume increases if we are not sure that another person will hear us. In the workplace, it can be very annoying for people around you, which is one of the common cell phones at work etiquette.
“Put your voice down – that’s the point,” Jacqueline notes. “Be clear of heated issues on the phone. And if people are in earshot, don’t talk about any secret content. “
5. Don’t get caught checking your phone
It may be hard to keep your phone away from your phone, but if your intention is to do something work-related, it may be tempting to check Facebook or Instagram if you have these apps on your smartphone.
“Unless it goes away from your productivity, you can monitor your phone every fifteen minutes,” Jacqueline advises. “However, generally employers will mislead someone who puts the phone before their careers, so use your best judgment.”
6. Your ranger is silent
Phone rangers are loud, boring, and stay the same for most people. So when a phone ranger goes off, everyone starts lounging for his or her phone, which is one of the common cell phones at work etiquette.
The best way to avoid playing obnoxious in the workplace is to keep your ranger muted. If you forget to turn off your ringer and your phone starts to ring, Jacqueline says you should turn it off immediately.
If you need to respond to this, just send a quick text message so you’re at work and can’t talk to the phone
7. Don’t listen to voicemails on the speakers
If you want to verify voice mails on your work phone or cell phone, you may have a tendency to use a speakerphone so you can listen to and note any notes. In the workplace, however, it can be abusive and you do not know if a voicemail contains confidential information.
Jacqueline says, “If your work phone has a headset, use it. “Or just pick the receiver. You should not hear voicemails on your speakers “
8. Don’t bring your phone to a meeting
If you need to get your phone everywhere, Jacqueline suggests hiding it in your pocket or purse, which is one of the common cell phones at work etiquette.
However, the number one rule is not to put the phone on the table, especially during one-on-one meetings or conferences. Signaling to everyone in the room so they don’t have your undivided attention.
9. Avoid using Bluetooth earpieces at work
Some people like to use Bluetooth headsets to take phone calls and multi-task, but the bad side of using this type of earpiece is that most people talk louder.
“Usually people who use Bluetooth earpiece talk loudly, so I’m not a big fan of them,” said Jacqueline. “I think it should be determined by your conversation with your employer whether your office suits you.
However, if you use it, you need to be more aware of what is being done out loud.
1. Hidden Cell Phones: Whether you’re attending an important business meeting, date, or casual setting with friends and family, keep your phone in front of your eyes.
Leaving your phone on the table or desk sends a clear message that they are not your number one priority.
According to Forbes, 5% of working professionals believe sending or sending emails during a formal business meeting is extremely unacceptable and rude.
2. Mute Smartphone: Before meetings, meals, and meaningful moments – shutting down your cell phone as it is dated is obligatory and responsible! If you can’t turn your device off, turn it on mute or vibrate. Your phone is not a replacement for meeting someone.
3. Exceptions: There are exceptions to each rule: a) physicians, nurses, first responders, and health providers b) expect emergency calls c) those who have toddlers, d) share photos with others momentarily e) who have important requests Doing research, such as directions.
4. Excuse me: If an emergency call is received, ask for forgiveness to forgive yourself as calmly and calmly as possible, For example, “I apologize, but this is urgent, please forgive me. I will be back in a moment.”
5. Consider the content carefully: Spontaneity with cell phones can be contagious. Remember, once a text, tweet, or post is sent life, of course, you can delete it, but it’s on the Internet, just waiting to bite you! According to the YouGov Omnibus survey, 57% of Americans regret any text or social media post they sent.
So use common sense and do not post inappropriate photos or text when taking adult drinks. Avoid obscenity. If you are prompted to send an automated message, consider these tips:
Get away from your phone, take a deep breath, and count to 30 to try to dissolve the negative sensations toward the receiver.
Ask a friend for suggestions on whether your content is appropriate.
Consider the responses carefully – are you making a valid contribution or a wrong pas?
6. Respond immediately: When you miss a call, text, or email, respond appropriately and timely to apologize for their message being lost. Then respond with substance.
7. EIght-foot Rule: When calling or move 8-10 feet away from a building with windows. No one wants to see you nervously packing or gesturing during your conversation.
Take steps outside to respond to a call while in a worship home, medical office, library, theater, or hospital. Avoid confidential conversations on airplanes, trains, and automobiles.
8. Don’t Talk and Drive: Many cities now ban smartphone use while driving, including Austin, Texas. If you must use the phone, drive away from traffic to a safe place.
The new vehicle technology comes with integrated hands-off, Bluetooth options. If your car has this technology, pay attention to the road, and be careful. Safety is first!
9. Cellular crutches: Your phone is not a turn-on gadget, unsure of what to do in uncomfortable situations. If you move into a new office, or a wedding reception, and don’t know anyone, take time to be face to face.
Referring to your phone as a crutch will prevent you from truly connecting with new people. Practice improving your face-to-face interaction by turning off your cell phone, or hiding in the car.
10. Other hobbies: We tend to use our phones everywhere – at parties, at work, before we go to bed. It dramatically affects how much or how little we succeed each day.
Make a conscious effort to focus on projects without the hassle of constantly checking your phone for email, text, or web surfing.
Cell phone addiction is real; 722 percent of people who do not move five feet from their phones will not be part of it.
Start practicing these modern cell phone etiquette and etiquette tips and you will develop excellent habits throughout the year!