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11 Steps of Inquiry Email Subject for Information You Require

(Last Updated On: April 18, 2021)

If the company is well-established and effectively corporate, you need to be a professional. A perfect inquiry email subject gives you more attention. Even when they respond in a relaxed and friendly tone, stay professional!

Inquiry email subject

If the company is small (you still need to be a professional) you should do your homework and know what’s going on with the company or person. Small businesses are often more personal – you should be too.

Don’t be afraid of these emails. Just because you posted an internship or job online for a particular company, does not mean that they are not looking for or needing anyone.

Take initiative and get in touch with them. It can only help you.

The worst that can happen is that they do not respond.

(Hint: if you haven’t heard from them in 1 week, check-in with them!)

Before you enter

1. Research the company or person so you can be clear about what you are asking about. Do not write an unclear investigation email. Tell them what field or position you are interested in in your organization.

2. Find a person to write to.

Search the website for a person’s name and email.

Use the connections you need to make to find a name or email address.

Use LinkedIn to find people working in the organization.

Last resort: Call the agency and ask who you should email about the opportunity.

3. Always include a biography. You get a chance to catch their attention. Make sure you provide them with information so they can find out more about you.

Make sure your resume is updated and saved as a PDF. Check out the email resume.

Make sure your LinkedIn profile is updated so that you can add the link to your email signature.

If you have a website or digital portfolio, include this to make sure it has been updated.

4. Ask email outline

Below you will find an outline for writing an investigation email. I have provided a few example sentences for you to write. This is just one way of writing an inquiry email – many different styles are appropriate.

Once you’ve written your draft, send it to at least 1 person to review – you can even pass it to me!

5. Subject line

Be specific

Example for students: “Summer 2019 Finding Merchandising Internship”

Examples of professionals: “Potential collaboration: Your business name”

6. Greetings

It is ideal to look for a person’s name. It can dig a bit, but knowing their names can increase your chances of getting a response. If you can’t find a name, “To Whom It May Concern:” will work.

Paragraph opening (approximately 3-4 sentences)

If anyone suggests you contact them, mention their name immediately. If you know anyone in the company, mention them immediately.

Example: “My name is Eloise Stewart and I am Sally Smith encouraged to contact you about …”

Example: “After meeting Sally Smith at a recent youth professional event,…”

Tell them why you are writing. Express your interest.

Example: “I am writing to express my interest in ______ (the name of the organization) in hopes of discussing the next _______ (type) internship opportunities.”

7. Customize it

Tell them how you heard about the company (if smaller).

Or talk about what you are interested in on your website / social media as it relates to the work you need to do.

Or talk about an area where the company is growing and you want to stay away from it.

8. Tell them what you are doing / following now.

Example: “Currently a student at Auburn University, I am studying clothing merchandising and design production with a focus on merchandising. With this major, I will try to do (internship / job) or (in a specific career / organization) … “

Example: “As a professional with ________ years of experience I am interested …”

Take the lead in the next paragraph with 1 short sentence on why you find yourself fit for this internship / job. (Your education, experience, focus, etc.)

Example: “I am confident in my ______ (education / training), experience of _______ and __________ skills in _________ (_______) and ________ (position of company) in the required ________ jobs of _________ (position).”

Paragraph explanation of experience (sentences 4-5)

The purpose of this paragraph (s) is to sell yourself. You need to provide examples from your experience and how it relates to this job or internship.

9. Don’t write a blanket sentence that anyone can write.

Bad Example: “I have a great work ethic and I do a good job building a team.”

1. Choose 1 or 2 experiences directly applicable to this company or location.

Remember, you don’t have to talk about everything right now. Just pique their interest.

Ask yourself the following questions to make sure this is unique to you:

What can I talk about from my chosen experience that explains how I qualify?
Where did I excel?

What have I learned / better expressed / understood?

2. Be sure to include your skills / strengths that will be required for this task.

Think of an experience where you have used every skill. Don’t talk about all your skills. Pick your top 2 or 3.

Make sure they are different from what you’ve talked about before.

Helpful Tips for a inquiry email subject:

View your biography throughout this paragraph. (Attach your biography to the email as a PDF)

Use the terms and conditions found in similar job / internship postings.

Finish paragraph and invitation (3-4 sentences)

Mention something you know about the company (what they offer, what they do, how they are growing, etc.) and why you want it to be a job / internship with the organization.

Your research is here on inquiry email subject!

Invite them to contact you and welcome the opportunity to interview them.

“I would appreciate the opportunity to interview you to find out more about your needs and to explain in more detail my qualifications.”

“I … would appreciate the opportunity to discuss the possibility.”

10. Give them more leadership for a inquiry email subject

Point them to your life story, LinkedIn profile, website, portfolio and more

11. Thank them

“Thank you for your time and consideration, and I hope to hear from you soon.”



Printed Name “

If you include other documents or share links, let them know.

Attached: “restart” (attachments need to be in PDF format)

Portfolio link: “www.careercliff.com”

Email Finder

Include the following information:

First and last name

Title and Organization or Major and University


Phone Number

LinkedIn Custom URL

Email Subject Lines That Work

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