negative performance review phrases

5 Ways to Avoid Negative Performance Review Phrases

(Last Updated On: April 18, 2021)

The selection of the right phrases in the review is important. Negative performance review phrases can destruct its goal. Some conditions in life are uncomfortable for both parties concerned. Performance evaluations might be a type of condition. The situation is an employer sitting down with an employee and reviewing their efficiency, good and unhealthy. Sometimes there is likely to be information to ship that is not so nice for the employee to listen to. In that case, there are methods to get that review throughout whereas avoiding these frequent phrases.

Negative Performance Review Phrases

Industry consultants outlined the frequent errors employers make when giving a performance review and the way they are often averted.

1. Avoid sharing criticism with assumptions or exaggerations.

With excessive or emotional language, there’s an opportunity the employee will instantly change into defensive, in response to Erick Mott, head of communications at Reflektive. This will throw off their solutions or lengthen the review process.

“Every criticism you share should be backed up with data, not drama,” Ailsworth stated. “For example, when discussing worktime punctuality, which statement sounds more factual – ‘you’ve come in late at least a thousand times this quarter’ or ‘according to the entry-card log I pulled yesterday, you arrived after the company-mandated start time at least twice each week for the past 12 weeks?”

Ailsworth added that illuminating your criticism with knowledge lessens the chance you will lose control of the dialog to an argument or emotional display of Negative performance review phrases.

You must also keep away from excessive phrases like “always” and “never.”

“For example, if one of my employees is not satisfying their daily call requirements, it would be inappropriate to say, ‘You never make your daily calls.’ I could instead say, ‘You consistently fail to meet your daily call requirements,'” stated Mavis Norwich, gross sales supervisor at employee engagement company TINYpulse.

2. Avoid beginning with a negative, however, do not be falsely positive.

“Starting with ‘suggestions for improving how we work together’ sounds so much more constructive than saying, ‘Let’s talk about the problems I have with you,'” stated Ailsworth.

Consider these examples:

“I appreciate how forward-thinking you are for our customers, like the time when you reached out to Mr. Abbott at ABC Construction to congratulate him on the new building contract he closed. So thoughtful.”

“Your attention to detail is incredibly helpful; your succinct footnotes on the February sales report saved an hour of explanation to the CFO. I appreciated your efforts.”

Providing that further element accomplishes a pair of issues. One, it grounds your suggestions in an actual state of affairs and validates the employee’s behavior as invaluable to you, in addition to the company. Secondly, it alerts the employee that you just take note of their work, Ailsworth stated.

“Managers should be direct, positive without flattery, and critical without sounding harsh,” stated Wendy De Campos, employee experience and human assets lead at digital transformation company Levatas. “When employees hear only the positives, they may be misguided to think they are performing better than expectations, which may lead to expected merit increases or promotions.”

De Campos added that when there’s a mismatch in notion, it might probably additionally result in disappointment and discouragement.

3. Avoid closed and compound questions.

It is essential to keep in mind that performance reviews are alternatives to information about your direct experiences. De Campos recommended some open-ended inquiries to yield the very best responses out of your employee:

How do you’re feeling about what was mentioned, and in what methods can or not it’s was an action plan for next month/quarter/year?
What are your ideas relating to your professional path?
What are your three favorite capabilities about your job?
What are you obsessed with?

“A yes-or-no question won’t get you – or the employee – many useful insights for reviewing their job performance,” stated Mott. “Since a compound question is actually more than one question, the answer will likely be incomplete or convoluted.”

His recommendation is to ask clear and easy questions that may create genuine, detailed responses. “These are the questions that generate the most valuable information.

If an evaluation seems to be meandering or going off track, ask the employee about his or her goals for the future. The answers you get can prompt further questions about what steps need to be taken to ensure he or she can meet those goals.”

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4. Avoid letting the dialog get off matter.

It’s straightforward for conversations to go a special approach from what you had deliberate, however in a performance review, it’s essential that the dialog keep consistent with what must be achieved of Negative performance review phrases.

“Instead of asking, ‘Why are you so upset?’, invite them to open up by asking, ‘We seem to have hit a disconnect. It might be because I misunderstood you; will you talk to me about that?'” Ailsworth recommended.

“The first question forces the employee to explain their emotional upset, which creates anxiety. The second question forces you to own the problem and provides the employee a good reason to open up. If you’re listening, you will both learn something important in the answer.”

5. Avoid making it a monologue.

The finest approach to conduct a performance review is to make it conversational, versus a lecture. Sherry Ailsworth, the partner of recruiting at Chameleon Collective, recommended this opener:

“I’ve been looking forward to this discussion, Diane. We should start with a review of where your performance has been exemplary – where I think you shine.

Next, I want to discuss suggestions for improving how we work together, and finally, we will review your personal performance together. How does that sound? Have I missed anything?”

Ailsworth famous that by asking for the employee’s suggestions in your agenda, you provide them co-ownership of the dialog of Negative performance review phrases.

“You also signal there will be a balance of some bright spots and some room for improvement, but you expect that you will both learn something from the dialogue.”

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